Yellowstone Historic Preservation Board
2006
Meeting Minutes
December
5, 2006
Members Present – Paul Whiting, Bill DuBeau, Armand Lohof, Robert Munsey, Warren Osik David Green
Members Absent – Brian Roberts, Velma Pretty On Top
Staff Present –Ann Kooistra-Manning,
Others Present –Brenda Beckett, Community Development; Maisie Sulser, High Plains Architects, Ann Ferguson,
The meeting was
called to order at
Public Comment – Maisie Sulser introduced herself as an interested community member. Dave Green informed board members of CTAs’ new division Historic Preservation Services and the director of that division, Lesley M. Gilmore.
Programmatic Agreement – Brenda Beckett gave a quick overview of the Programmatic Agreement again and it’s purpose, to the board. A motion was made by Bill Debeau to approve the agreement and have a 25 dollar fee for the review process; second by Armand Lohof with unanimous approval by the board.
2007–2008 Work Plan – The board members reviewed the additional text to the work plan, which was a short description of each project; they ask that the ‘Billings Through the Decades’ sign boards be added as number 4 under Existing projects. Under Ongoing/Yearly Projects number 5 that alternate meeting places be a quarterly occurrence.
City of Laurel/City of
Consultant Report –
§ Ann said that the Bricks to Boards program would be done this year with the picture taking in May with the presentation in November.
§ The Eugene Carroll awards are coming up and the letters need to go out. It was felt that the letter should be sent out with Brian’s signature on it since it is a YHPB award. There will be a clarification to the separate awards in the nomination letter.
§ The nomination of the Ruth Residence for historic preservation was discussed. There are questions about the reason to nominate this property and what it is significant about it. It was pointed out that the building was designed by a local firm that still exists, CTA. There was a recommendation to add more to the nomination to make a stronger case for why this building should be on the historic registry. The board approved the nomination with the request to add the information and make a stronger case for the nomination.
§ Ann has been updating the web site sorting out what needs to be brought from the old web site to the new site, also looking into advertising for the site.
§ The 125th anniversary of Billings is coming next year it was suggested that the board sponsor a presentation that can be used to illustrate some properties as they presently are and as they were. The board approved to have Ann move forward with the project with the help of Paul as the photographer.
Historic Preservation Officer Report – The board asked to know if there was any lead time to demolition permits to allow for documenting these properties. Dave Green said he would make some phone calls and get that information.
Adjournment – Meeting adjourned at 9:45 a.m.
November
21, 2006 – No board meeting
October
17, 2006
Members Present – Brian Roberts, Paul
Whiting, Bill DuBeau, Armand Lohof,
Robert Munsey, David Green
Members Absent – Velma
Pretty On Top, Warren Osik, Jenny Johnson
Staff Present – Lora Mattox, Historic
Preservation Officer, and consultant Ann Kooistra-Manning, Western Heritage
Center
Others Present – Ann Ferguson and
Brenda Beckett
Chair called the meeting to order at 8:05 a.m. The
minutes of the August 15, 2006 and September 21, 2006 meeting were approved by
a motion made by Brian Roberts and seconded by Dave Green.
Public Comment – None.
Records Retention – Ann Ferguson – Ann
Ferguson discussed with the board about concerns the local genealogy group has
concerning local vital records. She stated that Montana is notorious for not
keeping or making accessible vital records. She continued to state that Billings’s records are scattered all over town. These
documents are not being correctly preserved and are not accessible for review.
The records are also not indexed, so what records are where is unknown at this
time. In addition, some of the local agencies will not give permission for
these records to be reviewed. Ms.
Ferguson suggests that a list of interested groups be compiled to address this
situation. The group would need to
determine who would manage the records and where these records would be kept.
One problem with centralizing the records is a space to accommodate. This
undertaking will also require funding to acquire private records and funds to
manage the records retention. Even though some records could be digitized,
there are some records where the paper copy is vital to retain. The Yellowstone Historic Preservation Board
has scheduled on this upcoming work plan to compile, organize, scan and create
an easy accessible data base with the record they retain. The board will give
this item further consideration and determine what role the Yellowstone
Historic Preservation Board can play.
Programmatic Agreement – Brenda Beckett, Community
Development Manager – The City of Billings receives
federal funds each year to carry out housing programs to benefit low to
moderate income residents. As part of the requirements of the use of federal
funds, no historic feature associated with the participating housing unit can
be destroyed or altered without local and state architectural review. Prior to
2004, this review was conducted by the State Historic Preservation Office in
Helena. However, the Advisory Council on
Historic Preservation changed the review procedure by requiring local review of
the project and making a recommendation to the State Historic Preservation
Office for concurrence or non-concurrence.
Community Development is asking the Yellowstone Historic Preservation
Board to act as this review board. As
part of this review, the board could charge a review fee of $25 - $50 per
review. It is anticipated that the board
would review 3 to 6 cases per year.
After board discussion, Bill DuBeau motions
this item to be tabled until next meeting so the board has a chance to review
the Programmatic Agreement more closely, Brian Robert seconds. Motion passed.
Web Site Name – Chair Brian Roberts
would like the board to decide a new domain name for the Yellowstone Historic
Preservation Board web site. The current name billings.com is not longer available due to the boards’ change of
web providers. The board developed 4 new names to review and pick from. They are:
1. yellowstonecountyhistory.org
2. yellowstonehistory.org
3. billingshistory.org
4. yhpb.org
After discussion on each name, the board on a 4 – 2 vote chose yhpb.org
as the new domain name.
Work Plan Draft Review – Lora
distributed prior to the meeting a draft version of the 2007–2008 Work
Plan. Lora asked the board to review and
note and changes or additions needed for the next meeting. Brian Roberts asked
the board to include information regarding several items including: providing
information for residential historic district creation, web site update, and
annual awards presented by board. n addition, the production of the Downtown through the
Decades kiosk. Finally, Kevin
Kooistra-Manning asks if we can expand the wording under the description of the
item. Lora and Kevin will work on the expansion of the discussion of the work
item.
Consultant Report – Ann Kooistra-Manning
reported the following:
§
The Billings Gazette recently ran an article about
Montana Avenue which generated calls to the Western Heritage Center.
§
The State recently reviewed and approved the Black
Otter National Register nomination. It will proceed on the National review.
§
The Highway 3 project at Alkali Creek Road –
Environmental Impact Statement (EIS) has been completed and the public comment
period is over. If the board would like additional information or a chance to
review the next phase, Lora can request MDOT to provide that opportunity. This
next phase around the interchange area could impact some archaeological sites.
§
Web site updates are being worked on including the
creation of pages for historic sites in Yellowstone County and a page on
endangered, lost or salvage sites. Ann
is also updating projects and programs.
§
The South Side Architectural Styles presentation is
going very well. Ann has presented to many groups over the last few months and there is a lot
of interest in the program.
§
The kiosk for the Downtown through the Decades display
is on hold until funding can be found.
Bill DuBeau will talk to his employer (A &
E Architects); they may be able to contribute time or funds to the project.
§
We have three projects that funding is needed
for. The first is mentioned previously,
Downtown through the Decades Kiosk ($2500), additional printing of Laurel
Walking Tour Brochures ($500), finally, an update of the downtown Billings
Walking Tour Brochure ($?). The board
may be able to apply for Preserve America funds for these downtown historic
tourism projects.
Preserve America Designation – Greg
Krueger has asked Kevin to assist in finalizing the additional information
requested to complete the application. SHPO has indicated that we could apply
for grant funds prior to the designation due to the fact they are confident
that the City of Billings will be designated as a Preserve America Community.
Historic Preservation Officer Report – Lora
has completed the quarterly reports and sent them to SHPO for review. For next
month, Lora will continue work on the 2007-08 work plan.
Adjournment – Meeting
adjourned at 9:50 a.m.
September 21, 2006
Members Present – Brian Roberts, Paul Whiting, Bill DuBeau, Jenny Johnson, Armand Lohof, Warren Osik, Robert Munsey, David Green
Members Absent – Velma Pretty On Top
Staff Present – Lora Mattox, Historic Preservation Officer, and consultant Ann Kooistra-Manning, Western Heritage Center
Others Present – Rolene Schleisman and Melisa Kaiser Synness of the Montana State Historic Preservation Office (SHPO)
Chair called
the meeting to order at 7:05 p.m. The
minutes of the August 15, 2006 meeting were tabled until the October 17, 2006
meeting.
Public Comment – None.
Certified Local Government Grant Program Review – The focus of this meeting was to review the Certified Local Government Grant Program and the function of the Yellowstone Historic Preservation Board. This is a review that occurs every 5 years. The main focus of discussion centered on the CLG evaluation worksheet completed by the board and Kevin and Ann Kooistra-Manning. Discussions centered on items that are a concern of the board. Some of the concerns addressed included board involvement with other local boards concerning current issues that may affect historic properties or cultural resources, conflict of interest statement, creation of other historic districts and the availability of documentation being easily available for view. The board is looking into these issues and the work plan should reflect some of this issues. The completed CLG evaluation worksheet is attached at the end of these minutes.
Another issue brought forward by Chair Brian Roberts concerned the survey completed for the residential area around the Moss Mansion. There was a survey completed approximately 15 years ago with intentions to look at creating a residential historic district. However, due to resident concern, this project was not moved forward. Brian would like to review past work done in this area and look at moving forward at this time. Overall, the board is interested in investigating this further.
Finally, the guests from SHPO provided the board information regarding several aspects of programs and funds available through SHPO and other federal organizations.
Adjournment – Meeting adjourned at 6:45 p.m.
August 15, 2006
Members Present – Brian Roberts, Paul Whiting, Bill DuBeau, Jenny Johnson, Armand Lohof, Velma Pretty On Top, David Green
Members Absent – Warren Osik and Robert Munsey
Staff Present – Lora Mattox, Historic Preservation Officer, and consultant Kevin Kooistra-Manning, Western Heritage Center
Others Present – Mike Schaer, Carlin Martini Bar and Dusty Eaton with A & E Architects
Chair called
the meeting to order at 8:05am. The
minutes of the July 18, 2006 meeting were approved.
Public Comment – None.
Building Permit Review #06-1288 – Carlin Hotel – Lora gave a brief overview of the proposed project. This is a building permit request within the Montana Avenue Historic District. The property is located at 2501 Montana Avenue and is commonly known as the Carlin Hotel. The applicant is proposing an outdoor patio. The patio will be constructed with the following features:
§ Black canvas awning
§ Steel planter bed designed by local artisan, to be constructed to preserve historical character of the area
§ Blue-green exterior glass tiles to correspond to the existing transom glass windows located at the Carlin
Member Bill Dubeau disclosed that although not directly tied to the project he is employed at A & E Architects, the agent for the applicant.
The Chair opened the public hearing. The applicant and agent provided additional information to the commission on the proposed project. There were no other comments from audience. The Chair closed the public hearing. Armand Lohof motioned to approve the building permit request, Paul Whiting seconded. The motion was approved on a 7-0 vote.
Certified Local Government Grant Worksheet – The commission went through the CLG worksheet for the upcoming evaluation with the State Historic Preservation Office in September.
Other Items: Armand mentioned that National Register nomination for Black Otter Trail. Ann Kooistra-Manning has been reviewing the nomination and has provided comments and additional information to be sent back to SHPO.
Adjournment – Meeting adjourned at 9:52 a.m.
July 18, 2006 – No board meeting
June 20, 2006
Members Present – Bill DuBeau, Jenny Johnson, Dave Green and Armand Lohof
Members Absent – Brian Roberts, Warren Osik, Paul Whiting, Velma Pretty On Top and Robert Munsey (excused)
Staff Present – Lora Mattox, Historic Preservation Officer, and consultants Kevin Kooistra-Manning, Western Heritage Center, and Ann Kooistra-Manning, Western Heritage Center
Others Present – None
Due to the Chair
and Co-chair being absent, Lora called the meeting to order at 8:08am. The minutes of the May 16, 2006 meeting were
tabled until the next meeting.
Public Comment – None.
Chairperson Discussion – Lora discussed the request by Chair Brian Roberts on his new position and the difficulties he may have to continue as chair of the board. It was decided that since many members were absent that this discussion would be brought up at the next board meeting.
Consultant’s Report – Kevin and Ann Kooistra-Manning reported:
§ Kevin discussed the results of the historic programs held last month. Paul’s program had approximately 21 guests. The program offered by Maire Eithne O’Neill did not have very good attendance. The board may need to determine a different type of program for next year. Ann suggests having more programs at noon, which seem to have good attendance.
§ Ann distributed a new design for the kiosks to display information and photos on “Downtown through the Decades”. The design for the kiosk is attached as well as an example of a kiosk or information booth in Boulder. Ann mentions that Rolene Schleisman from SHPO informed that there may be the potential for a small grant to cover expenses of construction. At this time we do not have cost estimates, the estimates are expected in the near future.
§ Next Kevin handed out a letter they received from Randy Hafer inviting participants to a discussion on the creation of a new historic district named Old Town. This meeting is scheduled to happen today, June 20th at 4:00 p.m.
§ Finally Kevin discusses an opportunity to change from 180 Communication for our web service to Sundry (?). The city currently pays $25/month to 180 Communications for the operation of the billings.com site. Sundry would administer as well as offer tracking services for $65.28/year. Kevin mentions that last month there were over 17,000 hits to the web site. With the amount of visitors to the site the board may be able to charge for advertising on this domain name.
Historic Preservation Officer’s Report – Lora Mattox reported:
§ Lora discussed the request made by Brenda Becket, Division Manager of the Community Development Division regarding the review of SHPO Section 106 forms. These forms are used by a local government who is participating in CDBG/HOME funding through HUD. Federal funds expended through housing programs such as housing rehabilitation are required to submit a Section 106 form on housing that is more than 50-years or more in age or has some historical significance. Brenda has asked if the Yellowstone Historic Preservation Board would participate as a pass through board for findings of fact on Section 106 forms. This would entail Lora providing a summary of projects being reviewed by Section 106 and informing the board if any are identified as significant or need additional review. Lora will provide more information on this process at the next meeting.
§ A request was made to begin looking at the timeline for updating the work plan. Lora will review and a discussion will begin at the next meeting.
§ Lora will also check to determine if the board skipped a meeting in the summer due to vacations and other activities.
Committee
Reports – There were no
committee reports.
Adjournment – The meeting adjourned at 8:45 am.
May 16, 2006
Members Present – Bill DuBeau, Jenny Johnson, Robert Munsey, Warren Osik, Brian Roberts, Dave Green and Paul Whiting
Members Absent – Armand Lohof and Velma Pretty On Top
Staff Present – Lora Mattox, Historic Preservation Officer, and consultant Kevin Kooistra-Manning, Western Heritage Center
Others Present – Greg Krueger, Executive Director of Downtown Billings Partnership, Inc.
Chairman Brian
Roberts called the meeting to order at 8:05am.
The chair announced that Dave Green is now a Planner I with the Planning
Division. Brian Roberts moved to approve the April minutes, Bill DuBeau seconded the motion, and the board approved it
unopposed.
Public Comment – None.
Preserve America Designation – Greg Krueger was present to discuss the opportunity the City of Billings has to become designated as a Preserve America Community. If the city is granted this designation, grant funds may be available through the State Historical Society. The State Historical Society received funds to grant to locally designated Preserve America Communities through the Montana Rural Heritage Experience Sub grant. The Preserve America designation is available to cities, towns and neighborhoods that have a population of less than 250,000 people. The Downtown Billings Partnership, Inc has volunteered to prepare the application for the Preserve America designation. The City of Billings will pass a resolution on May 22, 2006 supporting this effort. If Billings is approved and receives the designation prior to July 1 2006, the city may be eligible to apply for the state grant funds. Jenny Johnson asked if this was a program that Laurel could also participate in. Greg stated that Laurel has partnered with Billings and Yellowstone County in regards to historic preservation and would probably qualify also as a Preserve America Community. Jenny and Greg may continue discussion on the potential of Laurel applying for this designation. The question was asked that if the city did not make this funding cycle for the state grant, would there be another cycle? At this point it is unknown if there will be additional funds available in the future.
Consultant’s Report – Kevin Kooistra-Manning reported:
§ Kevin distributed the letter from the State Historical Society regarding the approval of the Historic District.
§
Kevin presented some alternative ideas to the downtown displays for
historic preservation. Initially, a
concept of accessing the Cultural Partners wrought iron stands was
proposed. Concerns have been raised
about the potential for vandalism.
Therefore, a suggestion was made to have permanent stands constructed
out of concrete resembling a pyramid. A
concern raised by the board was the compatibility with historic structures and
other downtown fixtures. It was
suggested that more communication with Cultural Partners was needed to
determine if we could utilize their stands.
§
Kevin next discussed an upcoming workshop presented by the Governor’s
Historic and Cultural Advisory Council in Billings on May 22nd and
23rd.
§
Kevin continues with an announcement on the upcoming Preservation Month
Programs. The first program is scheduled
for today at noon at the Western Heritage Center and features Paul Whiting with
a presentation on Place Honoring featuring architectural styles. The second program is will be presented on
May 24th at Parmly Billings Library and 25th
Huntley Project Museum of Irrigated Agriculture. The program will include a presentation by Maire Eithne O’Neill titled On
Good Ground: Historic Agricultural Architecture in the Gallatin Valley,
Montana.
§
Next, Kevin led a review of the Yellowstone Historic Preservation Board
Work Plan. It appears from the review
that the board is on tract with projects completed or ongoing. The board will continue to evaluate the
progress on projects listed in the work plan.
Historic Preservation Officer’s Report – Lora Mattox reported:
§ Lora handed out an email she received from the State Preservation Office regarding the Historic Signs Program. It was requested that a survey of what signage is in place in the historic district and which properties may be interested in an historic sign.
§ Next Lora discussed a subdivision project being initiated near the Eagle Rock Golf Course located north of Billings on Highway 312. This golf course is near Rattlesnake Reservoir. The developer of this land received a letter from the State Historical Society informing the developer that an Archaeological Survey has never been completed on this property and suggested an investigation. The subdivision will be required to complete an Environmental Assessment which should notify of any artifacts or significant findings. However, the property in question has been used for agricultural uses as well as the golf course development and has been disturbed. The board felt that a full Archaeological Survey was not needed and that the Environmental Assessment would be adequate.
§ Greg Krueger is promoting the idea of applying for Preserve America’s Treasures designation to access additional funding sources which have been allocated to the State. Brian Roberts motioned to pursue information on the program, Jenny Johnson seconded the motion, and it passed.
§ Finally, Lora explained that additional information was being researched on the tax abatement program for historic properties. Dave has been researching and there is some confusion on exactly what goal we are trying to achieve. It appears that the ordinance the city is trying to implement would allow historic properties to access the state tax credit.
Committee
Reports
1. Roundtable
/ Historic Preservation Month Committee: Discussion on speakers for
Historic Preservation Month was discussed above.
2.
Publicity Committee: Paul Whiting discussed the continuation of sending out media
blurbs for upcoming events.
3.
Building Permit Review Committee: None
4.
Tax Incentive Review Committee: See
above.
Adjournment – The meeting adjourned at 9:15 am.
April 18, 2006
Members Present – Bill DuBeau, Jenny Johnson, Armand Lohof, Robert Munsey, Warren Osik, Brian Roberts, and Paul Whiting
Members Absent – David Green and Velma Pretty On Top
Staff Present – Lora Mattox, Historic Preservation Officer, and consultant Ann Kooistra-Manning, Western Heritage Center
Others Present – None
Chairman Brian
Roberts called the meeting to order at 8:05 am.
Brian Roberts moved to approve
the February minutes, Bill DuBeau seconded the
motion, and the board approved it unopposed.
Public Comment – None.
Property Tax Incentive Program – Lora Mattox reported that the committee (Bill DuBeau, David Green and Lora Mattox) met to discuss the program. They decided that more investigation and planning are needed. Bill DuBeau stated that it is necessary to ensure that the local ordinance is consistent with the Secretary of Interior Standards for Rehabilitation. Lora noted that Helena has a tax incentive program but no one has used it yet. The committee would also like to clarify the role BSEDA would play in the program. At present it is understood that, for a specified fee of $300 residential and $500 commercial, BSEDA would review applications and determine eligibility, monitor process of application and government review, arrange public meetings to approve tax credit, and monitor tax credit over its lifetime. It was suggested that Brandon Berger, BSEDA, be invited to next board meeting. Discussion of the benefits and drawbacks ensued. Lora offered to investigate ordinances already in place in other communities as well as find out the reason owners aren’t taking advantage of the program in Helena.
Consultant’s Report – Ann Kooistra-Manning reported:
§ Fifty-eight attended this year’s Roundtable – 48 guests in addition to 10 board members and staff.
§ Presentations for Historic Preservation Month have been scheduled. YHPB received a Speakers Bureau grant to bring Máire O’Neill to Billings from MSU-Bozeman in May. She will present On Good Ground: Historic Agricultural Architecture in the Gallatin Valley, Montana at the public library at 7:00 on May 24 and at the Huntley Project Museum of Irrigated Agriculture at 6:30 on May 25. Another presentation, Place Honoring, featuring Paul Whiting’s photos of vernacular architecture, will also be scheduled.
§ Ann met with Paul Whiting to discuss the content and layout of the existing Billings’ walking tour booklet. They decided to add more buildings to tours, update the text to be more story-oriented; change the photos, and revamp the layout as a brochure rather than booklet.
§ Ann continues working on the proposed outdoor exhibit for downtown events. She offered a four-panel mock-up of a permanent kiosk exhibit, Downtown through the Decades, featuring a progression of streetscapes through time. Bill DuBeau mentioned that CTA offered pro-bono graphic design services. Brian Roberts moved to pursue funding for the kiosk, Armand Lohof seconded the motion, motion passed. Ann will also schedule a walk-about with former board member Virginia Smith to discuss ideas and downtown history for mobile exhibit panels.
§ Ann sent historic photos of Montana National Bank to Bernie Nelson, who is hoping to nominate the bank to the National Register, and some history and photos of the Empire Bar to Bill Honaker.
§ Historic preservation will receive a bit of publicity as Leni Holliman, Yellowstone Public Radio, will be highlighting historic preservation activities on the radio. Ann submitted an Achiever’s Announcement to the Billings Gazette about High Plains Architects and Joan Galles receiving the historic preservation awards. She will also work with the publicity committee to write a feature article on National Historic Preservation Month activities.
Historic Preservation Officer’s Report – Lora Mattox reported:
§ The City passed the CLG application, and it has been sent on to the State.
§ YHPB lost the Community Block Grant funding it used to get. The City picked up the matching funds but is questioning why Billings is covering the entire amount when the interagency bodies of the City of Laurel, Yellowstone County and the Crow Tribe benefit from the Board’s activities but do not contribute to the Board’s funding. Lora suggested exploring cost-share funding for the match. Jenny Johnson noted that it would be good to plant the seed now while agencies are in budget talks. Brian Roberts asked that a review of the work plan be put on the agenda to see how the Board’s activities are distributed throughout the area.
§ Greg Krueger is promoting the idea of applying for Preserve America’s Treasures designation to access additional funding sources which have been allocated to the State. Brian Roberts motioned to pursue information on the program, Jenny Johnson seconded the motion, and it passed.
§ An employee in Lora’s office may be assigned to take and type minutes in the future.
Committee
Reports
1. Roundtable
/ Historic Preservation Month Committee: Armand Lohof
suggested narrowing list of calls for the Roundtable to current organization leaders
and recognized contributors to historic preservation efforts.
2.
Publicity Committee: Paul Whiting will work with Ann Kooistra-Manning to write a press
release highlighting Board’s activities during National Historic Preservation
Month.
3.
Building Permit Review Committee: None
4.
Tax Incentive Review Committee: See
above.
Roundtable and Board Member Concerns – Brian Roberts suggested contacting rural property owners with information and applications for the State’s Rural Preservation Brick and Mortar Grants. Armand Lohof announced that the Yellowstone Historical Society was featuring a rock art specialist at its meeting on April 21 and the Roche Jhone Chapter had scheduled mapmaker Ralph Saunders to speak on Clark’s camp near Park City on April 24.
Adjournment – The meeting adjourned at 9:15 am.
February 21, 2006
Members Present – Bill DuBeau, David Green, Robert Munsey, Warren Osik, Brian Roberts, and Paul Whiting
Members Absent –Armand Lohof and Velma Pretty On Top
Staff Present – Lora Mattox, Historic Preservation Officer, Brenda Beckett, Community Development and former HPO, and consultants Kevin and Ann Kooistra-Manning, Western Heritage Center
Others Present – Bruce McCandless, Deputy City Administrator
Chairman Brian
Roberts called the meeting to order at 8:05am.
The minutes from January 17,
2006, were discussed, and Bill DuBeau made a motion
to approve the minutes with corrections.
The motion was seconded by Paul Whiting and approved by the board
unopposed.
Public Comment – None.
Property Tax Incentive Program Ordinance – Council Agenda Item – Brenda Beckett reviewed the history of the Property Tax Incentive Program and introduced Bruce McCandless. He outlined how the state authorized four tax incentive programs, including one for Billings, in 1990. The new ordinance, going before the City Council, is intended to establish at a local level the same guidelines used by the State and the Secretary of the Interior, which allow a 100% tax exemption on the increase in value to properties within an historic district or listed on the National Register during and up to five years following rehabilitation, complying with defined standards. Specifically, the new ordinance would expand the City and the YHPB’s responsibilities beyond buildings in the historic district to include all properties in the city on the National Register. The YHPB must decide whether to accept those expanded responsibilities or continue with the existing program. A discussion ensued on the application process, potential for additional funds for reviewing applications and the scope of board responsibilities. Brenda Beckett reiterated the benefits the tax incentive offers for renovation. David Green noted that compliance would be higher if the ordinance was already in place with rules outlined. Lora Mattox pointed out that BSEDA would oversee the tax standards while the YHPB would focus on the standards of appropriateness. Brenda Beckett suggested that the YHPB needs to clearly define BSEDA’s role in the process. Brian Roberts asked to postpone discussion until after the committee meets and asked that the committee report to the board next month.
Property Tax Incentive Review Committee – Brenda Beckett noted that there was room for more members to join the committee, which at present consists of Bill DuBeau and David Green, HPO Lora Mattox, and consultant Kevin Kooistra-Manning. She also took the opportunity to introduce a new board member, Robert Munsey, and the new Historic Preservation Officer, Lora Mattox, who as of today is replacing her as the position shifts from the Community Development Division to the City-County Planning Division.
Eugene T. Carroll Award – Kevin Kooistra-Manning opened with a brief history of the award. The Board then reviewed the nominations, which included CTA, Joan Galles, homeWORD, Judy McNally and John Walsh. After some discussion, a vote was taken but resulted in a tie between Joan Galles and Judy McNally. After further discussion, a second vote unanimously selected Joan Galles as the winner. It was suggested that Armand Lohof could introduce Ms. Galles and present her with the award at the Roundtable. If he declines, Warren Osik will have the honor.
Best Practices Achievement Award – The concept behind the new award was discussed in light of the applicants for this award and the Eugene T. Carroll Award. Randy Hafer of High Plains Architects submitted three projects: the Maverick Fire Station, the L & L Building (also known as the Arcade), and the SoPo lofts. Board members Bill DuBeau, Warren Osik, Bob Munsey, Brian Roberts, and Paul Whiting will tour the sites with HPO Lora Mattox, former HPO Brenda Beckett, and Ann Kooistra-Manning before the board members select the winning project. Brian Roberts offered to schedule site visits with Randy Hafer early next week.
Internal Operations – Deferred.
Consultant’s Report – Ann Kooistra-Manning reported:
§ The annual presentation to the Laurel City Council took place on February 7, but the presentation to the Yellowstone County Commissioners was rescheduled from February 17 to March 3. A report will be given to the Billings City Council this evening at 5:30 pm at the Community Center.
§ Her presentation on the architecture of the South Side, scheduled for February 17, was cancelled by the Yellowstone Historical Society due to bad weather conditions.
§ Roundtable preparations are continuing with invitations and agendas ready for printing and food and plaques to be ordered in the coming week. She asked if the Board wanted to honor John Walsh with a plaque, which they thought was a good idea and suggested inviting Virginia Smith to present it to him at the Roundtable. A press release and phone calls personally inviting attendees to the Roundtable will go out the third week of March.
§ Ann noted that Historic Preservation Month was coming up and activity planning should be decided soon. She requested direction on whether or not to pursue research on an outdoor exhibit. Brian Roberts asked for further details on the cost of the project before proceeding. Ann also presented a list of speakers through the Montana Speakers Bureau that the Board may wish to contact. After discussion, Kevin was authorized to contact speakers Maire Eithne O’Neill and Allan Mathews, write the grants, and schedule engagements for Billings and Laurel. Paul Whiting will also give a presentation of his photography documenting vernacular architecture.
Historic Preservation Officer’s Report – Brenda Beckett reported:
§ The CLG grant was ready to sign. Brian Roberts made the motion to sign, seconded by Warren Osik.
§ She had notified the Board and interested parties already that the State Review Board approved the nomination, with minor changes, to expand the historic district to include the 2600 block of Montana Avenue.
§ Laurel representative Dick Hatfield resigned, and the City of Laurel is advertising for a replacement since they have not been able to find a replacement for him yet.
Committee
Reports
1. Roundtable
/ Historic Preservation Month Committee:
§
Committee
Members: Armand Lohof
and Warren Osik with consultants Kevin and Ann
Kooistra-Manning. One position still available.
§
Report: Roundtable and Historic Preservation Month
were discussed earlier during the Consultants’ Report.
2. Publicity
Committee:
§
Committee
Members: Velma Pretty On Top, Brian
Roberts, and Paul Whiting
§
Report: The committee will write a press release
about the Roundtable and winners of the historic preservation awards. Paul also suggested beginning work on
reworking the Billings’ walking tour booklet.
3.
Building Permit Review Committee:
§
Committee
Members: Bill DuBeau,
David Green, and Armand Lohof with HPO Lora Mattox
and consultant Kevin Kooistra-Manning.
§
Report: None.
§
Brian Roberts
requested clarification on review process, responsibilities, timelines and
depth of review, which David Green, Brenda Beckett and Lora Mattox addressed.
4.
Tax Incentive Review Committee:
§
Committee
Members: Bill DuBeau
and David Green with HPO Lora Mattox and consultant Kevin
Kooistra-Manning. One position still available.
§
Report: The committee will
schedule a meeting to develop a plan.
Roundtable and Board Member Concerns – Paul Whiting announced that he and his wife, Betty, are opening
a gallery, called the Flatiron Gallery, in the old McIntosh Art building at the
corner of Montana Avenue and Division.
Brian Roberts stated that he would like either a board member or one of
Lora Mattox’s staff to take over secretarial duties for recording minutes and
typing them up. Lora offered to check to
see if she had a staff person available for that.
Adjournment – The meeting adjourned at 10:15 am.
Following the board meeting, Ann Kooistra-Manning gave a PowerPoint presentation, “Architectural Styles of Billings’ South Side.”
January 17, 2006
Members Present – Bill DuBeau, Armand Lohof, Warren Osik, Velma Pretty On Top, Brian Roberts and Paul Whiting
Members Absent – David Green, Richard Hatfield, Robert Munsey
Staff Present – Brenda Beckett, Historic Preservation Officer and consultants Kevin and Ann Kooistra-Manning, Western Heritage Center
Others Present – Greg Krueger (DBP) and Mike Tuss (CTA)
The meeting was
called to order at 8:10 a.m. by HPO Brenda Beckett, followed by introductions
of the new board members to returning board members and staff. The minutes
from December 20, 2005, were discussed, and Armand Lohof
made a motion to approve the minutes with corrections. The motion was seconded by Bill DuBeau and approved by the Board unopposed.
Public Comment – Mike Tuss of CTA introduced himself, noted that he had served on the first YHPB board, and offered to answer any questions during the discussion of CTA’s building permit review.
Election of Officers – Election of officers followed a short discussion of official responsibilities.
Chairman – Paul Whiting nominated Brian Roberts, Warren Osik seconded the motion, and the Board voted unanimously to elect him as chairman.
Vice-Chairman – Bill DuBeau nominated Warren Osik, Brian Roberts seconded motion, and the Board voted unanimously to elect him as vice-chairman.
Public Hearing: Building Permit Review for CTA Building – Brenda Beckett introduced the anticipated changes to façade
and window profiles as well as aesthetics by replacing the existing tan metal
siding with new patina green metal siding on the back addition of the historic
CTA office building at 13 N. 23rd Street. Bill DuBeau said
that, given the limited color choices of such siding systems, the new color
would be an improvement. Mike Tuss explained that at one time the addition, used
independently from the main building, had its own entrance. CTA has no current use for the man door at
the rear, so the proposed design changes eliminate the man door and other elements
in an effort to clean up the façade. He
also noted that the original architectural plans are archived at the Western
Heritage Center. Armand Lohof moved to approve CTA’s
building permit, Paul Whiting seconded the motion, and the Board voted
unanimously for approval. Discussion
followed about the importance of the Board’s involvement in concept meetings
during schematic development so that the Board is involved in the entire design
process and not just the final decision to approve or deny a building permit
during the official review session.
Kevin Kooistra-Manning and Armand Lohof noted
that concept meetings had been incorporated into many of the previous building
permit reviews.
Work Plan Review
– Brenda Beckett presented the 2006 Work Plan,
projects that have been completed and those still in progress, such as the
presentation on rural architecture.
Brian Roberts requested that Ann Kooistra-Manning show the South Side
presentation following the February meeting.
Property Tax Incentives Review Committee – Brenda Beckett outlined the YHPB’s advisory and decision-making role in the new Property Tax Incentive Program as developed by Bruce McCandless. The Review Committee for this program will consist of board members Bill DuBeau and David Green, HPO Brenda Beckett, and consultant Kevin Kooistra-Manning.
Consultant’s Report – Ann Kooistra-Manning reported the following:
1. Presentation Schedule – The YHPB staff is scheduled to give our annual presentations to the governing bodies of the CLG:
§ Yellowstone County Commissioners – Friday, February 17, at 9:35a.m.
§ Billings City Council – Tuesday, February 21, at 5:30 p.m. at the Community Center
§ Laurel City Council – Yet to be scheduled
2. Award Mailing – Ann sent out 103 invitations for nominations to the Eugene Carroll Award and 25 call for submission letters to architectural and engineering firms for the new Best Practices Achievement Award. Winners will be announced at the Roundtable.
3. Roundtable
Preparations – Ann designed a
postcard invitation for the Historic Preservation Roundtable, which will be
held this year on March 21, 2006, from 7:30 to 9:30 a.m., at the historic
Masonic Temple. The Roundtable provides
a forum for architects, historians, archaeologists and preservationists to
share ideas, issues and historic preservation activities. This year’s event is sponsored by
MSU-Billings Downtown.
4. Historic District Expansion - Ann will travel to Helena for the State Review Board meeting on January 21, 2006, to present the NRHP nomination for the historic district expansion to include the 2600 block of Montana Avenue. She also noted that property owners in the Montana-Minnesota Avenue corridor have initiated hiring a consultant to write the nomination for the second phase of the historic district expansion, for which she has provided copies of the recent architectural survey.
Historic Preservation Officer’s Report – Brenda Beckett reported
that the Billings City Council approved the CLG Report that she wrote in
December, 2005. She also noted that she
sent a letter of congratulations to the Acme Hotel regarding their recent
listing on the National Register of Historic Places. She also forwarded information packets to
property owners in the 2600 block of Montana Avenue regarding the State Review
Board hearing. She then outlined the
process for appointment of new board members.
Committee Selections and Reports – The Board discussed the need to detail officer and committee responsibilities in writing. The following committee positions were filled
and activities reported.
1. Roundtable
/ Historic Preservation Month Committee:
§
Committee
Members: Armand Lohof
and Warren Osik with consultants Kevin and Ann
Kooistra-Manning. One position still available.
§
Report: Roundtable preparations are in progress;
Kevin suggested applying for grants to bring two presenters from the Montana
Speakers Bureau to Billings for Historic Preservation Month.
2. Publicity
Committee:
§
Committee
Members: Paul Whiting, Richard Hatfield
and Velma Pretty On Top
§
Report: Paul suggested a press release on the Acme
Hotel’s listing on the National Register
3.
Building Permit Review Committee:
§
Committee
Members: Armand Lohof
and Bill DuBeau with HPO Brenda Beckett and
consultant Kevin Kooistra-Manning. One position still available.
4.
Tax Incentive Review Committee:
§
Committee
Members: Bill DuBeau
and David Green with HPO Brenda Beckett and consultant Kevin
Kooistra-Manning. One position still available.
Roundtable and Board Member Concerns – Paul Whiting announced he would be giving a presentation on
urban sprawl to the South Side Task Force and has incorporated pictures of
South Side properties to support urban living.
He also asked about the status of the rock on the rims with William
Clark’s signature. Kevin
Kooistra-Manning announced that he would be giving a presentation on ghost
signs at lunchtime on January 19 at the Western Heritage Center.
Adjournment – The meeting adjourned at 9:45 a.m.